South Central Broadcasting Society Categories and Rules, Fall 2018 Conference
Note that for all attendees, the conference registration cost for 2018 is based on registering for BEA On Location at the University of Houston.
NOTE–these are being updated from previous year’s rules and are not yet complete.
Annual Regional SCBS Undergraduate Student Electronic Media Competition. Graduate student entries are separate (within BEA only) and not listed here.
Friday, May 18, 2018 is the final submission deadline for material, for content produced or broadcast in the Summer or Fall 2017 or Spring 2018 semesters. Each college or university’s entries are submitted by uploading content and filling out an entry form, indicating the entry’s URL, making sure advance payment has been done. Schools MUST COORDINATE their entries—if you submit more than allowed, all submissions may be removed from consideration. Grand Prize may not be awarded in any category with less than three schools competing. During judging, similar categories may be combined for awards in order to achieve a Grand Prize winner from among the best of those. Be sure to verify URL and the video & audio quality of the upload. Files that will not play will not be judged. If your entry is selected as a Finalist, you must provide a downloadable file or your winning entry may not be played at the awards ceremony. No matter what length the entry, this must be a good :30 to :45 length sample. If your online URL does not stay available until the date of the conference, your entry may be deleted from consideration and not receive an award.
Category Descriptions and Entry Codes
Please read the category descriptions and rules below before completing the entry form. The descriptions provide examples, but do not include every program type that might be appropriate in a particular category. The category entry codes are in brackets [ ]. Our Regional Competition has sixteen entry categories.
BE SURE YOU HAVE READ ALL APPLICABLE RULES AT THE BOTTOM OF THIS PAGE PRIOR TO SUBMISSION
Maximum THREE entries per category per school EXCEPT categories where the same type of program is produced multiple times, like newscast, a regular talk show series or a regular sports series – for any of those, pick your one BEST entry to submit–maximum ONE entry per school for any of these kinds of entries. If duplicates are submitted the competition chair may remove all from consideration or may select one at random to be judged.
I. Hard News / Spot News [Audio 101] [Video 201]
This category is for shorter (under 2:00) hard news or spot packages (reporting ‘what happened / is happening’ — and event that was covered) that would air during a newscast. For radio, this should include actualities and natural sound elements in addition to reporter voice content. A video production should contain voice-over with b-roll, sound bites, reporter-guest two-shots, and a reporter voice over and no more than one stand-up. The stand-up may be a live shot component (the stand-up is not a required component). The audio entry must include at least one actuality. One entry per person and no more than three entries per school in this category.
II. News Feature Package [Audio 102] [Video 202]
This category is for shorter (under 2:00 typically but may be up to 3:00) feature news packages (these are ‘about it / about them’ kinds of stories — NOT about an event that occurred or typical daily / weekly news story) that would air during a newscast. If it’s more for something that happened, enter in the previous category. For radio, this should include actualities and natural sound elements in addition to reporter voice content. A video production should contain voice-over with b-roll, sound bites, reporter-guest two-shots, and a reporter voice over and no more than one stand-up (this is not a required component). The stand-up may be a live shot component. One entry per person and no more than three entries per school in this category.
III. Sports Package [Audio 103] & [Video 203]
This category is for shorter (under 2:00) hard, spot or feature sports packages that would air during a newscast, sportscast or sports program. (Note: these are basically ‘news style reports’ like above but done about a sporting event.) For radio, this MUST include actualities and natural sound elements in addition to reporter voice content. A video production MUST contain voice-over with b-roll, sound bites, and a reporter voice over and no more than one stand-up (the stand-up is not a required component). The stand-up may be a live shot component. The audio entry should include at least one actuality.One entry per person and no more than three entries per school in this category.
IV. Television Talent – On camera News or Sports [Video 204]
This would be a news, weather, or sports on-air (anchoring, weather reporting) segment compiled from several broadcasts. It can be a demo reel type production. If you submit one full unedited program it will not be judged–the submission must be a montage of your work. The submission must include all on-air talent from one person with extra parts from others edited out—just as a DJ aircheck is done, the submission should be a ‘telescoped’ version of only the entrant’s performance(s) during a program. One entry per person and no more than three entries per school in this category. Radio version of this is below as IVc category.
IVb. Audio or Video Sports Talent – [Audio 104b] — note this includes calling of any radio or TV sports event
This would be the calling of play by play taken from one specific audio or video broadcast. For this play-by-play category, the entry must be the full first 20+ minutes of one unedited game (include up to three minutes at the beginning of pre-game, if desired). One entry per person and no more than three entries per school in this category. This is NOT for a radio airshift–see next for that category. BUT it IS the category to enter if you have called the game of any sports event for radio, TV or online. The play-by-play announcer is the entrant, or if a well-balanced team it can be the play-by-play talent plus color commentator.
IVc. Audio News or Sports Talent – [Audio 104c]
This would be the collective talent work in audio news, weather, or sports on-air (anchoring, weather reporting) segment compiled from multiple programs. The submission must include all on-air talent from one person, but, like a DJ aircheck, be a ‘telescoped’ version of only the entrant’s performance during that program. One entry per person and no more than three entries per school in this category. This is NOT for a radio airshift–see next for that category. This must be a ‘demo reel’ kind of montage of the entrant’s audio talent work–a single production will not be judged in this category.
V. Audio Music/Entertainment Program (Radio DJ Talent) [Audio 105]
Represented by a typical music and/or information radio airshift. Submit a telescoped montage of your one best airshift, without removing any of the live breaks done in the shift. One entry per person and no more than three entries per school in this category.
VII. Spot Production: Promos, PSAs, Commercials [Audio 107] & [Video 207]
(a) Standard-length (:30 or :60) promotional announcement produced for a station or other client. (Does not include Station Imaging, sweepers or stingers). (b) Standard-length (:30 or :60) public service announcement produced for a station or non-profit client and run as a community service. The objective of a PSA is to provide information, education and awareness. These should be for real organizations, not speculative causes. OR (c) Standard-length (:30 or :60) commercial produced for a station or other client. Intended to sell a client’s product or service or promote a corporate brand. One entry per person and no more than three entries per school in this category.
VIII. Promotional Video / Music Video (Video only) [Video 208]
Originally produced 2-5 minute videos to original or previously released music. Copyright permission must be provided from copyright holder of the music—items submitted without this will not be judged. OR a 2-5 minute promotional piece promoting an entity or organization—such as a college sports team, a university department or a non-profit organization. Since a music video promotes the artist, any standard music video production is entered in this category. One entry per person and no more than three entries per school in this category.
IX. Podcast / Informational or Entertainment Short Pieces [Audio 109] & [Video 209]
This may have produced for the primary purpose of online distribution as a short (generally 4:00 or under) audio or video podcast, although it may have also been broadcast or made available online. The URL of where this exists online (not just from your competition upload) from its original distribution should be included on the entry form. These may be short informative (non-narrative, non-documentary) pieces that may have been done as a segment within a longer program or as a standalone informational piece used for other purposes. News and sports packages in the categories described above are for pre-produced reports with voice-over and sound bites; this category is instead for a short feature-like segment not produced like a news or sports report. Standard news and sports reports must be submitted in the correct category above. What also may be submitted here would be a short sports or entertainment piece (like a viral video style production) that does not fit other categories. One entry per person and no more than three entries per school in this category.
X. Documentary [Audio 110] & [Video 210]
This would be a several-minute up to 30-minute audio or video documentary. It may be poetic, observational, expository, participatory, reflexive or performative. Audio & video entries may be produced from original scripts or adapted from existing scripts. Entrant is responsible for any and all copyright permissions required. One entry per person and no more than three entries per school in this category.
XI. Short Film / Radio Drama [Audio 111] & [Video 211]
This would be a several-minute up to 30-minute audio or video drama (comedy or drama genre) or visual short film, including animation or experimental. Audio & video entries produced from original scripts or adapted from existing scripts. Entrant responsible for any and all copyright permissions required. One entry per person and no more than three entries per school in this category.
XII. News Program [Audio 112] & [Video 212]
Full-length programs that include newscasters, packages and/or segments which were originally broadcast live or presented in a live-on-tape broadcast. Pick your school’s one best newscast to submit. One entry per school in this category. This would typically be a 15 or 30 minute TV show or a several minute radio program that contains 8-12 locally produced stories including actualities and voice reports. (For TV or radio — NO POST PRODUCTION ALLOWED—must be original as-aired program).
XIII. Magazine, Game Show, Sports Program or Entertainment Program [Audio 113] & [Video 213]
Full-length programs (that include hosts and packages and/or segments). For video, these are multi-camera programs shot live or live to tape with minimal post-production. For audio, typical public affairs style shows and other programs that incorporate multiple program elements would be submitted here. Include a description of the production format/content and production process. Maximum three entries per school in this category, with no more than one per school of any one particular genre or specific program title (example: if you produce multiple episodes of “RDU Monthly” only submit your one best episode).
RULES FOLLOW BELOW
2017-18 SOUTH CENTRAL BROADCASTING SOCIETY REGIONAL UNDERGRADUATE STUDENT ELECTRONIC MEDIA COMPETITION
PURPOSE: This competition continues a tradition of providing a regional production competition for students in Arkansas, Colorado, Kansas, Louisiana, Missouri, Oklahoma and Texas, and any U.S. state that borders these states, including any program within BEA District 5. While college students from anywhere may attend the conference, only students in college or university programs from these states may enter this Regional Competition. We are not officially connected to any similar national organization, so students who enter our competition or attend our conference do NOT have to be members or come from a school with a chapter in any national organization. However, as of 2015, we are loosely connected to the Broadcast Education Association’s BEA Clubs for students. The competition membership entry fee for the Regional Competition is $100 per school for up to 25 entries, or $25 each for three or fewer entries from small programs.
1 All entries must be undergraduate student-produced. Graduate students should enter the BEA Festival or a separate graduate category of this competition. Executive Producer roles do not qualify–the entrant must be substantively involved in creation of the submitted entry. All entries must be in English or have English sub-titles. Spanish-language programs may be judged if entrant receives special permission, subject to availability of judges.
2 Entries by students who hold a full or part-time, paid position in a professional broadcasting or related organization and which were produced at or for that company/institution as part of the students’ regular job will not be considered an eligible entry. This is an ‘amateur work’ student competition.
3 Student-produced entries completed in fulfillment of college course credit and/or are the result of standard student media operations are eligible for competition. (College Internships at professional entities need to meet the guidelines listed in #2 above.)
4 Faculty and professional staff can act in an advisory capacity only.
5 No entry may have been awarded for any other previous Student Competition other than a statewide-only competition, but entries to South Central’s competition for 2018 may also be submitted separately by the student to other national competitions, dependent upon their rules.
ENTRY FEE: The link for payment is located on the http://www.scbroadcasting.com web site. Students must coordinate submissions with their adviser before submitting—any entry that cannot be matched to an already-completed payment will be disqualified. Fees are used for administrative expenses and awards’ costs. Each school must select its own entrants in advance of making submissions—the $100 school membership entry fee covers three entries per school in most categories (as listed above, with noted exceptions. Just like Newscast, in any event where a school has multiple production of the same kind of show, ONLY SUBMIT your best single entry. LIKEWISE—each individual must select and submit his/her ONE BEST project within any one particular category—such as spot production, short film, news report, etc. DO NOT SUBMIT multiple entries where you essentially compete against yourself within a category, AND you must NOT submit the same entry in more than one category. Be careful to submit to the appropriate category—you may not have your entry selected as a finalist if judges deem it does not fit the category you entered, OR if you do not enter a valid category on the entry form. In the event a school submits more than the allowed number or entries, all entries within categories are subject to being disqualified with no reimbursement of entry fee paid. A school wishing to submit more than 25 total entries may buy a second ‘block’ of entries but still may not exceed the number of entries allowed per category.
ANNOUNCEMENT OF WINNERS: Winners will be announced at the South Central Broadcasting Society conference in fall 2018 semester during the Awards Ceremony.
NOTE: At the awards ceremony, only certificates may be awarded. Each Grand Prize winner per category will also receive one plaque or trophy, but since this year has no required entry fee for most schools, the trophy will be at the winning school’s expense. Students who qualify for a plaque/trophy may pay the actual cost of any extra plaque/trophy desired PLUS shipping for extra plaques/trophies requested, such as for co-producers and/or a student’s department for display purposes. Costs will be known at time of ordering. Payment would be due at the time of order. No orders will be taken after October 18, 2018. Mistakes on plaques/trophies caused by entry form errors or failure to reply to email requests will be corrected only at the entrant’s expense.
GENERAL ENTRY PROCEDURES
1 No entry may have been submitted for any previous South Central Regional Undergraduate Student Competition.
2 Fill out and print out the entry form when submitting online with the uploaded entry. Entry forms must be completed in their entirety.
3 Entries must remain posted online from the date of submission through the announcement of winners, then remain posted online through at least Dec. 31, 2018. Content removed prior to the specified date is subject to having its winning status revoked. Any other factors after the competition that are discovered that would have disqualified an entry will also cause the winning status revoked. For any revoked entry the individual student must return the award and reimburse SCBS for all costs associated with its creation and distribution.
4 Each entry must be accompanied with the appropriate entry fee. One check/money order payment is required for the flat fee membership per school, but then each school will be responsible for separately submitting a summary form noting all entrants connected to that entry fee. The individual fee per entry is available only to schools that have three or fewer total entries.
5 Entry fees WILL NOT be refunded for disqualified entries. Individuals accept that if action is taken by them to dispute the credit card charge paid for entry fees or conference registration, they will still be responsible to SCBS for the payment, plus any additional fees or losses the dispute causes to SCBS. School advisers agree to work with students to assure proper payments are made and efforts are not made to circumvent payment.
6 Entries may only be submitted between November 1, 2017 and May 18, 2018.
7 SCBS will make every effort to return judges’ comment forms but we cannot guarantee entrants will receive the forms. Students may and should request judges’ comments after completion of the conference if not received. The regional competition should help individuals in certain categories work on improving a regional submission prior to national competition submission in December.
8 Terms and Conditions of Entry:
- Submission of any entry acknowledges the right of SCBS to use it for exhibition and publication in any medium.
- The competition assumes all entries are original and are the works and property of the entrants, with all rights granted therein. In the event that an entrant without such rights submits an entry, SCBS is not liable for any copyright infringement on the part of the entrant and the entry is subject to disqualification. The entrant agrees by the submission and payment of fees that it is his or her own individual, non-professional work and that the entrant holds full responsibility for having met any related legal requirements, including copyright. Any copyrighted material used must have accompanying permission forms with the entry.
- We follow the same guidelines as the National Broadcasting Society notes for its submissions as found here.
- Audio & video entry specifics continue below
AUDIO AND VIDEO COMPETITIONS
1 Submissions must have been produced or aired during the period of June 2017 to May 18, 2018.
2 The same audio/video piece may only be entered in one category — do not submit to separate categories.
3 Entries are to be original work by undergraduate students (fully student-produced) for a campus media entity or from a standard college course, not a commercial environment.
4 Where applicable, entries must be accompanied with evidence of copyright permission for such things as network news footage, movie clips, copyrighted scripts, licensed or unlicensed music, and music videos.
5 Productions must contain primarily originally produced material [as opposed to stock footage or segments produced by anyone other than the eligible entrant(s), etc.].
6 All production entries must be complete programs, complete program segments or complete packages as described for each entry category. Do not send edited montages of programs, stories, packages or segments or demo reels. (If you post a 30-minute program on a website that only allows shorter postings, break the program into segments and submit links for all segments.) The exception to this is the telescoped DJ aircheck and ‘talent’ categories as described above, which should be a montage of one airshift with no live breaks done by the announcer deleted from the aircheck, or for the talent entries a montage of multiple performances.
7 The intent for uploading entries for the 2017-18 competition is that students will upload entries to an easily available online site (YouTube as an unlisted, but NOT private file, Vimeo, SoundCloud, etc.) and submit the URL on the entry form. URLs that cannot be opened will cause the entry to not be judged and the entrant will not be reimbursed. Entrants are responsible for meeting all technical issues to make the file available for judging.
JUDGING: All entries will be judged by media professionals. Entries will be judged based on technical quality, originality of ideas and achievement of any stated category criteria. The judges have the authority to determine that no entry is suitable as a winner in any category. We do not guarantee that longer productions will be played in their entirety for judging purposes, but judges will be expected to review at least one third – and no less than the first ten minutes of—longer-form materials. Grand Prize awards may not be given in any category with less than three schools competing. Entries are judged based on standard expectations of quality, so judges may deem no entry meets Grand Prize criteria even if the category has more than three entries.